How you can learn Google Workspace Updates weblog posts

Google typically releases updates for particular Workspace editions. To make sure you solely learn particulars related to your version, change the order through which you learn Workspace Replace sections.

Illustration: Andy Wolber/TechRepublic

To remain up-to-date on Google Workspace options, you would possibly learn each publish on the Google Workspace Updates weblog. Every publish explains a big change to Workspace apps, in addition to the anticipated timeline for the change. The posts additionally point out any doable motion wanted by directors and/or individuals who use Workspace apps.

Not each Google Workspace replace publish is related to each Workspace person. Typically, an replace solely applies to a particular set of Workspace prospects. For instance, a brand new admin setting for a Google Meet recording function was launched in March 2021 accessible solely to Google Workspace for Schooling Plus editions.

I encourage each Workspace administrator and person to subscribe to the Workspace updates weblog (both by e mail or RSS). I additionally strongly suggest that you simply not learn each publish from prime to backside. As an alternative, comply with the sequence beneath to keep away from spending time studying about options that do not apply to your version or utilization patterns.

SEE: Google Sheets: Ideas and methods (TechRepublic obtain) 

1. Learn the title

The title of every publish (1 in Determine A) summarizes the Workspace change and infrequently mentions the app(s) affected. The replace, “Register to RSVP through hyperlinks in Google Calendar e mail invitation,” clearly pertains to a Google Calendar app enhancement. When an app is not particularly named, you usually can infer the affected app from the title. For instance, “Add recordsdata owned by suspended accounts to shared drives” suggests a change to how Google Drive works.

When the publish title references an app you, or folks in your group do not use, you possibly can cease studying.

Determine A

Screenshot of Update with red line and arrow pointing to blog post title (1), and red line and arrow pointing to Availability section (2), near the bottom of the post and page.

Learn every Workspace Replace publish title (1) first. If the title of the replace appears related to you and your group, skip to Availability (2) to be taught whether or not the function is on the market to your Workspace version.

Picture: Google Workspace Updates weblog

2. Learn the Availability part

After you have decided from the title that the publish is likely to be related, skip the main points and browse the Availability part (2 in Determine A). The Availability part lets you recognize whether or not the change applies to your version of Google Workspace. Usually, it does not. When it does not, you could safely cease studying the publish.

For example, a look via 5 current Workspace replace posts reveals the next availability data:

  • Submit 1: Solely accessible to Schooling Plus 
  • Submit 2: Not accessible to Enterprise Starter, Schooling Fundamentals and Primary editions
  • Submit 3: Paid add-on accessible to all editions
  • Submit 4: All editions
  • Submit 5: Not accessible to Enterprise Starter and Primary editions

When you use the Enterprise Starter version, for instance, solely two of the 5 posts would have been related to you. No must learn the three different posts, until you are contemplating upgrading to a unique version.

Observe: Examine along with your Workspace administrator to be taught which Workspace version you employ. An administrator can confirm which kind of Workspace license has been assigned to your account both on the admin console billing web page or person accounts web page.

3. Learn the main points 

Lastly, learn the physique of the publish (every part else in Determine A). Workspace replace content material usually contains:

  • Fast launch abstract, which explains the adjustments
  • What’s altering
  • Who’s impacted
  • Why you’d use it
  • Getting began part, which signifies if any administrator or person motion is required or really helpful
  • Rollout tempo, for timing particulars
  • Sources, the place Google locations hyperlinks to related assist pages or different explanatory weblog posts

The above sequence–title, availability, body–lets you cease studying both when the title signifies a change to an app you do not use or when the change is not accessible to your version of Google Workspace. It appears a easy factor, however as Google continues to phase Workspace choices, extra options are added to particular Workspace editions.

In case you have particular methods to effectively keep up-to-date on Workspace adjustments, let me know your ideas, both within the feedback beneath or on Twitter (@awolber).

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